About the Procurement Policy Unit About the Procurement Policy Unit

             ABOUT US

 

1.      OBJECTS

To regulate the procurement of goods, works and services, the letting or hiring of anything or the acquisition or granting of rights for or on behalf of, and the disposal of assets of, public entities; to establish the Procurement Policy Unit and the Central Procurement Board of Namibia and provide for their powers and functions; to provide for the procurement committees and procurement management units and their powers and functions; to provide for the appointment of bid evaluation committees and their functions; to provide for procurement methods; to provide for bidding process, bidding challenge and review; to provide for preferences to categories of persons, goods manufactured, mined, extracted, produced or grown in Namibia, to Namibian registered small and medium enterprises, joint venture businesses, local suppliers, contractors and service providers; and to provide for incidental matters

 

2.      MANDATE

  • The monitoring of compliance with this Act, directives, code of procedures and guidelines issued under this Act
  • The reviewing of the procurement system and proposal of mechanism for improving the implementation of government policies by public entities;
  • The assessing of the impact of the procurement system on the socio-economic policy objectives of the Government
  • The promotion of the fundamental principles of procurement governing the administration of procurement; and the reviewing of, monitoring and assessing methods of disposal of assets

 

3.      THE FUNCTIONS OF THE PROCUREMENT POLICY UNIT INCLUDE AMONG OTHERS:

 

  • to propose thresholds to the Minister relating to public procurement or disposal to be applied by all Public Entities
  • to advise the Minister on policy for introducing e-procurement
  • to prepare guidelines regarding procurement matters
  • to advise public entities on all public procurement policies, principles and practices
  • to monitor, report on the performance of the public procurement systems in Namibia including preparing an annual report to be tabled in the National Assembly
  • to prepare and conduct training programmes and approve training curriculum on public procurement
  • to set mandatory training standards, capacity building and competence levels, certification requirements and professional development paths for procurement practitioners in Namibia
  • to prepare, update and issue directives, instructions, guidance notes an manuals for mandatory use by Public Entities
  • to issue authorised versions of the standardised bidding documents, standard forms of contracts, pre-qualification documents, procedural forms, requests for proposals and other similar documents for mandatory use by every Public Entity
  • to develop and implement procurement performance assessment system
  • to facilitate the use of information and communications technology in procurement
  • to inspect or cause to be inspected any procurement activity to ensure compliance with a procurement award by Public Entity
  • to institute contract audits in the course of the execution of an awarded contract; and performance audit after the completion of the contract in respect of any procurement
  • to set a list of services and supplies in common use by more than one public entity for centralised procurement
  • to design and maintain a roll of suppliers of goods, works and services, including their profiles for the implementation public procurement policies
  • to investigate at its own accord or as instructed by the Minister any matter relating to procurement to establish whether the provisions of this Act have been complied with